Electronic Record Management System

Peace Of Mind With All Your Electronic Records Secured In One Software

Struggling with lost records, security risks, or compliance headaches? KRIS is the all-in-one solution that saves you time, protects your data, and keeps you audit-ready—all with a system that’s easy to use and trusted even by Singapore’s government.

Manage Full E-Records Lifecycle

From record creation to archival/ disposal. Compatible with Singapore National Archive System.

One Secure Repository

find records instantly. One software for all electronic records of the company

Secure Email Records

Automatically keep records of all emails conversations and attachments. Compatible with Ms Outlook.

Effortless Compliance

Get automated audit trails and full supporting records when you need it

Paperless Office

Clutter free work environment leads to greater satisfaction & productivity

Approval Workflow & E-Signature

Automate approval routing of documents and e-signatures to eliminate delays.

Collaborate Anywhere

Real-time editing for seamless teamwork, remote or in-office.

Manage Physical And Digital Records

One holistic system to manage paper records as well as digital records. Link up records in different mediums to provide full background on events and transactions/p>

Manage Record Retention Period and Archival

KRIS automatically tracks each record's retention period and prompts the admin when it is time to archive or dispose.

Designed to smoothly transit records to external archival mediums such as tapes and storage disks. Compatible with the standards of the National Archives of Singapore.

Ensure Records Are Readable Years Down The Road

KRIS reads and support a wide variety of file formats and automatically generates a searchable PDF version of each record.

This ensures that records are readable even if the original software that authored it is obsolete.

Find Any Record Instantly

No more hunting through folders—access all your documents in one central, user-friendly hub. Save time and eliminate frustration with a single, organized repository for all your records.

Never Lose Important Emails Records Again

Crucial exchanges take place on email. They provide background and context for issues and events. Seamlessly file/retrieve emails directly from within Microsoft Outlook with our KRIS Outlook plugin. No more digging through inboxes—every critical email is stored where you need it, when you need it.

Search Smarter, Not Harder

Find documents in seconds with our powerful universal search, which scans not only filenames but also the content within documents. Stop wasting time scrolling—get the exact information you need instantly.

Work Together, Anytime, Anywhere

Collaborate effortlessly with real-time editing. Multiple users can work on the same document simultaneously, with instant updates—whether in the office or remote, teamwork has never been smoother.

Secure Access, Only for Authorized Personnel

Control who can access specific documents with role-based access. Control access by seniority, department, project team etc. Assign different permission levels to employees, ensuring only authorized personnel can view, edit, or share sensitive files.
This minimizes security risks and prevents unauthorized access, helping organizations maintain confidentiality and compliance. Whether it’s financial reports, contracts, or client data, KRIS ensures the right people have the right access at all times.

Enterprise-Grade Data Security

KRIS Record Management System is designed to meet the highest security standards, providing robust protection for sensitive information.

Trusted by Singapore Government Agencies. Our systems has successfully withstand rigorous penetration tests required by SG government agencies for over 15 yeaars.

Data is encrypted both in transit and at rest, ensuring protection against cyber threats. With multi-layered security features and compliance with international best practices, KRIS gives you complete peace of mind that your data is safe.

Full Visibility with Comprehensive Audit Trails

Gain complete oversight of record activity with our built-in audit trails. Every action—whether viewing, editing, or downloading—is recorded, allowing organizations to track user interactions in real time. These detailed logs help with internal security monitoring, compliance reporting, and forensic investigations if needed. Reports can be easily exported, ensuring transparency and accountability in record management.

PDPA Compliance Made Easy

Meeting Singapore’s Personal Data Protection Act (PDPA) requirements is effortless with KRIS. Our system ensures that sensitive personal and corporate data is handled securely, preventing unauthorized access or leaks. Features like encryption, access controls, and audit logs help organizations stay compliant with local regulations. Used by the Singapore Government, KRIS provides the highest level of data protection, ensuring your organization meets legal and regulatory standards with ease.

Secure and Tamper-Proof Records

All records uploaded to KRIS are encrypted and tamper-proof, ensuring their integrity and security. With this feature, your documents are legally admissible in court as evidence, offering peace of mind that your records are protected and reliable for any legal requirements.

Read and Approve Files Within Security of KRIS

Avoid the risk of leaking downloaded or printed confidential records. Reduce the clutter of having multiple downloaded files on your computer.

Hassle-Free Record Keeping with Automated Filing

Ensure every completed workflow is properly documented without manual effort. KRIS automatically files records the moment a workflow is completed, maintaining a well-organized repository of finalized documents. This eliminates human error, ensures compliance with record-keeping policies, and saves valuable administrative time.

Keep Things Moving With Timely Reminders

Never let an approval or task slip through the cracks. KRIS keeps processes moving smoothly by sending automated email notifications and reminders for pending actions. This reduces bottlenecks, ensures timely decision-making, and keeps your business operations running efficiently without unnecessary delays.

Easy Workflow Setup

Speed up implementation with pre-built workflow templates designed for common business processes. Need something specific? Easily modify or create workflows tailored to your organization’s needs—whether for approvals, compliance checks, or document routing. KRIS helps businesses automate with flexibility, reducing manual tasks and improving operational efficiency.

Enjoy At-A-Glance Workflow Dashboards

See the status of task progress and optimise on bottlenecks

Stand Up To Audit Checks With Full Supporting Records

No more worries about missing records

Information is kept centrally and systematically. Retain knowledge regardless of staff movement. Evidences available when needed

Email records kept Safe

Save entire email threads and related conversations atomatically within Microsoft Outlook. Holistically capture the context and background related to the matter

13 years of best practices in corporate governance

We built KRIS Electronic Record Management System based on 13 years of best practices in corporate governance. Your department will naturally follow best practices when KRIS is in use

Enjoy Efficiency. Work Happy

Paperless & Clutter-free Office

KRIS has all the features needed for transiting & maintaining a Paperless Office. E.g. scanning, migration, implementation of digital forms.

Lighten Load With Workflow & Automation

Documents automatically routed from one co-worker to another for different stges of processing and approval

Fast Search

Use the powerful universal search to find your records. Find search keywords even within content of records.

What is Record Management System?

A Record Management System helps store, organize, and track electronic documents, ensuring easy access, collaboration, and security across teams.

How secure is the system?

The system uses encryption, user authentication, and access controls to safeguard sensitive information, ensuring compliance with industry standards.

How does it help with compliance?

It helps track document versions, manage access, and store documents securely to meet regulatory requirements in sectors like healthcare, finance, and legal.

Can it integrate with other software?

Yes, the system offers seamless integration with popular tools like CRM systems, email platforms, and productivity apps, enhancing your workflow.

What types of documents can be managed?

You can manage a wide range of records such as contracts, invoices, HR records, project files, policies, and compliance documentation.

Cloud vs On-Premise?

Cloud-based systems allow access from anywhere, while on-premise solutions are hosted within your organization’s infrastructure for more control and customization.

How does version control work?

The system tracks every document version, allowing you to view, compare, and revert to previous versions, ensuring accuracy and accountability.

Can I set user permissions?

Yes, the system allows role-based permissions, letting you control who can view, edit, or approve documents, ensuring secure collaboration.

What is the approval workflow?

The approval workflow automates the routing of documents for review

Get KRIS Record Management System with a volume discount

Tell us your estimated number of users. Our system will securely email you our detailed price list, including volume discounts, in just 5 minutes.