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HR Document Management System
20000
Users in Singapore
33000
Wordflows Automated
4000000
Emails Enhanced With Context
4000000
Documents Secured & Contributing Insights
KRIS HR by SQL VIEW
KRIS helps you securely and compliantly manage employee P-files. Comes with workflow automation to simplify HR processes.
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Singapore's Choice
Clients of SQL VIEW
Founded in 1992, SQL View offers two key software solutions, KRIS and Buildfolio, serving over 20,000 users, including government agencies.
Peace of mind
KRIS: A Proven HR Document Management System
Secure, efficient, and compliant management of employee P-files for HR teams of all sizes
Easy To use
Paperless HR Transformation
Eliminate paperwork and streamline HR operations with a fully digital document management system. Convert, organize, and access employee records effortlessly while ensuring security and compliance.
01. Convert paper-based P-files into searchable data
Transform HR operations by digitizing all paper-based P-files into searchable PDFs with OCR technology. Our Scanning & Records Consultant ensures full data capture. Smooth & quick.
02. Centralized and Secure P-Files Access
Store all HR documents in one secure repository, organized into categories like Certificates, Compensation, and Performance Management. Role-based access ensures only authorized personnel can view sensitive records, keeping you compliant with PDPA.
03. Effortless Future Day Capture and Organization
Quickly capture and store documents using drag-and-drop functionality via the KRIS web portal. Plus, integrate seamlessly with Microsoft Outlook using our Smart Mail Organizer to store email correspondences directly in employee P-files.
HR Automation
Streamlining HR Processes with Automation
Automate repetitive HR tasks like approvals, document routing, and e-signatures to save time, reduce errors, and improve efficiency, allowing your team to focus on strategic initiatives.
01. Automate and Accelerate Approvals
Speed up HR approvals for payroll, promotions, and performance appraisals with automated workflows. Choose from built-in templates and let the system handle routing, reminders, and notifications to keep processes moving smoothly.
02. Effortless E-Signature Integration
Send documents for signature directly through DocuSign and Adobe Acrobat Sign. Once signed, documents are automatically filed into the correct employee P-files, eliminating manual work and reducing errors.
03. Simplify Employee Communication
Generate standardized HR documents, such as salary adjustment letters, with just a few clicks. Each document is personalized and automatically stored in the employee’s file, ensuring consistency and efficiency.
HR Document Security
Compliance and Security
Ensure HR records remain secure and fully compliant with built-in retention policies, role-based access, and audit trails. Protect sensitive employee data while maintaining regulatory compliance with ease.
01. Built-In Security and Accountability
Ensure document authenticity with digital signatures and hashcodes. Track every action—viewing, downloading, deleting, or sharing—with a detailed audit trail for full transparency and compliance.
02. Automatic Compliance with Retention Policies
Stay compliant with retention policies by automating file purging based on regulatory requirements. KRIS flags and deletes records after the required retention period, typically seven years post-resignation or termination.
03. Efficient Employee Lifecycle Management
Automatically update P-files as employees change roles or departments. When an employee exits, KRIS ensures proper file closure and applies retention rules, so nothing is missed.
Need More Information?
Frequently Asked Questions
Explore answers to common questions about our document management system. If you need more information or personalized assistance, feel free to reach out to us directly. We're here to help!
What is an HR Document Management System?
An HR Document Management System (HR DMS) is a digital platform that helps HR teams securely store, manage, and retrieve employee records, eliminating paperwork and improving efficiency.
How does it improve HR efficiency?
By digitizing employee records, automating workflows, and enabling quick search capabilities, the system reduces manual paperwork and speeds up approvals, audits, and compliance checks.
How secure is the system?
Our HR DMS includes encryption, role-based access, and audit trails to ensure data security. Only authorized users can access sensitive records, and all actions are logged for compliance.
Can I migrate existing HR documents into the system?
Yes, bulk document migration is supported. Paper records can be scanned and digitized, while existing electronic files can be imported seamlessly.
How does it help with compliance?
The system ensures compliance by maintaining audit trails, applying automated retention policies, and securing access to sensitive HR records as per regulatory requirements like PDPA.
Can I automate HR workflows with the system?
Yes, the system automates document approvals, policy acknowledgments, and e-signatures, reducing manual follow-ups and ensuring timely processing.
How easy is it to retrieve documents?
With advanced search and filtering options, users can quickly find any document using keywords, metadata, or content-based search.
Can employees access their own documents?
Yes, employees can be given controlled access to view or download specific documents, such as payslips or contract agreements, without HR intervention.
What happens if an employee leaves the company?
When an employee exits, their records are securely archived, and retention policies ensure compliance by storing documents for the required period before deletion.
Does the system integrate with e-signature platforms?
Yes, it integrates with platforms like DocuSign and Adobe Sign, enabling seamless digital signing of HR documents.
What types of documents can be managed?
The system supports various HR-related documents, including contracts, performance reviews, payroll records, training certificates, and exit documents.
Is training provided for HR teams?
Yes, we offer training and onboarding sessions to help HR teams maximize the benefits of the system.
HR document management
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