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Success Story

A Non-profit Organisation in Singapore with Charity Transparency Award

Pains of the HR Department

1. Our client stored HR documents digitally in shared folders and physically in workspace, which was a hassle to manage and retrieve them. There is no single source of truth.

2. Delivering an annual salary increment letter was time consuming – 3 weeks to print and deliver to more than 700 employees. There was feedback on letters being lost in transit.

3. They needed a solution to keep their HR records securely and deliver the salary increment letter digitally.

Steps Taken With KRIS HR Document Management System:

Step One:

Created P-file folder for each employee in KRIS.

Step Two:

Digitized physical records using OCR and migrated all documents into employees’ P-file in KRIS Record Manager.

Step Three:

Automated the delivery of salary increment letters.

    1. Generated letters were uploaded into KRIS

    2. KRIS would file the letters into employees’ P-file automatically

    3. Employees can then log into KRIS to view the letter

Immediate Benefits:

1

The HR team can now easily retrieve information from one HR DMS platform. There is a single source of truth. Daily tasks become easier and more accurate

2

Automation in salary increment letter delivery not only helped users in saving even more time, but also helped to reduce costs and wastages.

A Complete Solution for Transformation to a Paperless HR